HOA and Condo Management That Takes the Workload Off Your Board

Give your board a management team that collects the dues, oversees the vendors, answers homeowners, and delivers monthly financials before every meeting. Your association keeps its own bank accounts and the final say on every check.

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Management Services for HOAs and Condos

As a community management company in PA, we work with homeowners associations, planned communities, and condominium associations across Chester and Montgomery County. We provide community association accounting services in Phoenixville, Royersford, and Spring City, along with management that covers:

Budgets, assessment billing, and financial reporting
Board and annual meeting coordination
Rules enforcement and architectural request review
Site inspections, preventive maintenance, and vendor oversight
Homeowner communication and dispute resolution
Record keeping, regulatory filings and resale packages
Emergency coordination outside office hours

Budgets, Board Meetings and Contract Renewals Managed Year-Round

Budget Preparation

We draft each year's budget from your actual operating history, including assessment amounts and reserve contributions for roads, roofs, and amenities. Your board reviews it and votes.

Board and Annual Meetings

We prepare agendas, attend meetings, record minutes, and follow up on action items before the next meeting.

Vendor Contracts and Insurance Renewals

We track contract and policy dates, collect bids when work needs pricing, and hold vendors to the agreed scope.

Rules Enforcement, Architectural Requests and Resale Certificates

We help your board apply its governing documents (link: /homeowners-association-management/). That means we:

Track violations and follow through on each one
Handle architectural and landscape request forms for board review
Answer homeowner letters and help settle disputes between neighbors
Prepare the resale packages Pennsylvania law requires associations to deliver within 10 days of an owner's request

Community Association Financial Management With Board-Controlled Accounts

Your board sees current numbers before every vote. We deliver monthly financial statements ahead of each board meeting, and the board portal shows live bank balances and homeowner payment status in between.

Your operating and reserve funds stay in your association's own bank accounts. Your officers keep check-signing authority. Homeowners pay online through PayLease or by direct debit.

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Full Management or Financial Management Only

Full Management

One team handles finances, property, meetings, rules, and homeowner requests. It suits boards that want daily operations off their plate.

Financial Management Only

Billing, bookkeeping, collections, and reporting for self-managed communities that keep property and vendor work in-house.

How Switching to Diamond Works

Boards consider a change for reasons such as communication problems, manager turnover, or an expiring management agreement.

Send your details: Share your association’s information through our proposal form or by phone.
Review the proposal: We outline the services and fee for your community.
Hold the board vote: Your board decides whether to move forward, and we confirm the next steps with you.

Local Experience and Direct Access to Our Team

Our leadership has managed communities since 2006. Boards work directly with our local team, backed by working relationships with independent auditors, local banks, insurance carriers, and association attorneys.

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Request a Community Association Management Proposal

Tell us about your association and the support your board needs, and we will prepare a proposal for your community.

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Office hours: Monday to Thursday, 9:30 AM to 4:30 PM. Friday, 9:30 AM to 3:00 PM.

Frequently Asked Questions

How much does community association management cost?

Pricing depends on your unit count, property type, shared facilities, and the services your board selects. Proposals are free.

Can we hire Diamond before our current management agreement ends?

Yes. Boards can request a proposal at any time, including while a current agreement is still in effect. Check your agreement’s notice terms when you plan the switch.

Do you work with newly formed associations?

Yes. We work with newly formed boards as well as established communities looking for a more responsive manager.

What happens when an owner falls far behind on assessments?

We send reminders under your board’s approved collection policy. If the account stays unpaid, we bring it to your board with the full payment history so the board can decide the next step.

Do you help with the annual audit and tax filing?

Yes. We prepare year-end financial summaries for tax filing and work with independent auditors when your association needs an audit.

TESTIMONIALS

What Our Clients Say

A year ago, our community felt disjointed and uninspiring. Diamond Community Services changed that narrative. Ed's innovative ideas and Jamie's unwavering support brought unity and vitality. When we wanted to organize a community event, Diamond's involvement ensured its success. Their commitment has redefined our community spirit.

Ava Thompson Community Board Member

The experience that our association has had with Diamond Community Services has been outstanding. Their passion, relationships, and hands-on approach have brought back the vitality of our neighborhood.

Liam Smith Community Board Member

When our community association required assistance, I contacted Diamond Community Services after learning about them from my brother, who lives nearby. Their commitment and promptness are very amazing.

Emma Jenkins Community Board Member

After hearing glowing reviews from Bucktown people, I decided to give Diamond Community Services a shot. Ed and Jamie worked tirelessly to make our community better.

Isabella Kelly Community Board Member